DATE:
05-11-20
TO:
Bargaining Unit Employees
FROM:
Janine Ganas
SOO Scheduling Operations Officer
LaGuardia International Airport (LGA)
SUBJECT:
MEMORANDUM - 2020 BUE SHIFT BID
LGA will be conducting an airport
wide BUE Shift Bid as part of the response and recovery phases to the nation’s
COVID-19 pandemic. TSA nationwide has worked hard to minimize your
exposure to this virus while we resume operations using a phased
approach. The Shift Bid will aid in this effort and commence on May 26,
2020 at 0800 Hrs. by Absentee Proxy with
instructions highlighted below. Officers who have been previously
granted an accommodation schedule will be required to participate in the bid
and select a shift and RDOs to attend to life care situations.
To allow Bargaining Unit Officers ample time to plan
for their unique life situations; the BUE Seniority list, BUE bid lines, and
BUE bid appointments will be posted electronically no later than May 11, 2020.
The Absentee Proxy will be distributed to individual BUEs, via email, posting,
and screening distribution.
All electronic copies will be password protected with
the Standard LGA SOP Password. Employee lists and rosters are considered
SSI and should be handled appropriately by all TSA employees.
Pandemic
Specified Definitions:
- Administrative/Available: On days assigned Administrative/Available, you are not required to report to the airport; but are considered as available and expected to respond to notifications from management and subject to recall to support operational needs. Notification may be by phone or email.
- Location Closures: All Terminals will be available to bid on. Due to the Covid-19 pandemic & construction, the TA&TD buildings are temporarily closed. For those Officers who bid on lines to TA & TD, you will be redeployed to TB & TC. Area selections will be honored post resumption of operations via redeployment to originally awarded locations.
- RDOs: Regular Days Off differ from Administrative Available days.
- Recovery: Upon full resumption of operations, Officers will assume bid lines selected by seniority for Terminal Location, RDOs, & Shift to include full time regular hours (40) and part time regular hours (20) omitting Administrative Available days.
- Shift Bid Roster: The Shift Bid Roster is a Covid-19 variable roster and therefore subject to the changing operational phases until full recovery is achieved.
- Special Accommodations: Officers on Special Accommodations for child care or issues associated with Covid-19 will assume their bid lines upon full operations.
- Variable Lines: Due to the Covid-19 pandemic and continuing flight adaptation all shift bid lines will be considered variable and fluctuate as operations necessitate. This with the exception of RDOs, & Shift.
- Weather & Safety: Weather & Safety days have been renamed Administrative Available days.
- Work Hours: Work hours may be altered by management for an interim period to coincide with flight operations as practiced since the inception of the pandemic.Definitions:
- Basic Certification: The work group category that a BUE is certified in such as Dual Function Officer, Baggage Only Officer, Passenger Only Officer. Only PAX, BAG, and DFO are primary certifications
- Bid Line: A designation of the shift which may include certification requirements (DFO, PAX, BAG), type of employee (FT/PT), Terminal Assignment, Work Group, Rank, start time and end time, regular days off (RDOs), and gender.
- Covered Employees: (TSO), (LTSOs), (ETSO), (STI); Also known as (BUEs).
- DFO Bid Lines: Dual Function Officers may be rotated to Checkpoint or Baggage screening areas.
- BAG Bid Lines: May not bid a checkpoint line.
- Randomly Generated Lottery: A random process used as a final tiebreaker for those covered employees who have matching EOD and SCD dates. The “random number generator” on http://www.random.org/lists/ was utilized to adjudicate all ties.
- Seniority Date (SD): The SD is the TSA Entry on Duty (EOD) date.
- Service Computation Date (SCD): The date credited as duration of federal service.
- TSA Entry on Duty (EOD): The date an employee began employment with TSA on SF50.
- Work Group: BUE job classification for shift bidding.BUE Shift Bid Process:
- At a minimum, TSA will conduct one shift bid annually. Management reserves the right to conduct additional bids based on operational needs that may be restricted to specific groups & terminals.
- Trial period employees may be restricted from choosing a shift for 90 days from their date of hire.
- This shift bid will be applied to all work locations under the LGA domain.
- This bid notification will be posted to the LGA official bulletin boards and electronically for the minimum of fourteen (14) days prior to commencement of the bid.
- Bid lines, seniority lists, and this memo will be posted in the field and electronically for fourteen (14) days prior to the 1st day of the bid. Bidding data is Sensitive Security Information and will be restricted.
- During bidding, awarded bid lines are posted daily and final bid results are posted when completed.
- Bidding and awarding bids:
- BUEs will have one option to utilize to have their bid recorded.
- Each BUE is required to submit a LGA Shift Bid Ballot or Proxy Form 1167 prior to the start of their scheduled bid time. BUEs should review bid materials in advance of their form submission.
- There will be no In-Person or Phone-In-Bid:
- In the event that a proxy is not received, Scheduling will bid in accordance with CBA rules.
- “SHIFT BID Ballot and Proxy Form 1167” have been developed and are available in the TSO/LTSO 2020 Shift Bid Resource folder on LGA I-Share for BUEs who to bid or who designate another TSA employee to proxy bid in his/her place. The form must be completed, signed, and submitted electronically to LGA.Scheduling@tsa.dhs.gov prior to the scheduled bid appointment. If you fail to submit your proxy at the scheduled time you will be assigned a shift bid line closest to the shift bid line you held in the prior shift bid in accordance with Section 8.c of this memorandum.
- While not a requirement, the LGA Scheduling unit will make a “good faith” attempt to call BUEs who fail to perform their scheduled bid via your contact information.
- Employees who fail to bid will have their seniority protected by being assigned a shift closest to the shift held in the prior bid. In such cases, shifts will be assigned in the following order of priority: (1) AM or PM shift; (2) RDOs; (3) Start Time; (4) Screening Location.
- Five (5) percent of the airports BUEs may select a bid line outside of their current certification.
- Management will provide employees with an opportunity to express their interest in additional equipment certifications on an annual basis.
- Shift preferences will be awarded by EOD. If employees have identical EODs, the following tiebreakers will be used:
- The SCD will be used as the primary tiebreaker.
- Any ties remaining after the application of the above process will be resolved by lottery. For those ties that used a lottery as tiebreaker, the “Random Number Generator” on http://www.random.org/lists/ was utilized to resolve all ties.
- Effective Date of Bid:
- The effective date of the bid implementation will be no less than twenty-eight (28) calendar days from the date that the final results are posted.
All
area supervisors are instructed to ensure the following:
- This memorandum is available for BUEs to review
- Upon posting of the BUE Seniority lists, bid lines available, and BUE proxy bid appointments on 5-11-2020, personally inform each BUEs under their supervision of their scheduled bidding date and time;
- Ensure that all staff under their supervision is permitted to electronically submit an absentee proxy form prior to their scheduled bidding date and time.TSMs & STSOs should ensure BUEs are notified of these procedures. Send concerns on this memo to:
Distribution: All Screening Work Groups, TSMs, STSOs, Scheduling, CC
Janine M. Ganas
SSOO - Scheduling
DHS/TSA
LGA Hub & Spokes
Bulova Corporate Center
Suite 300
East Elmhurst, N.Y. 11370
Desk (718)340-0068 Fax (718)639-5419
